EAGLE UP ULTRA COVID SAFETY PLAN FOR JUNE 5-6, 2021
We've gone to great lengths to ensure your safety. Our COVID plan is currently being reviewed by the authorities. Permits have been issued by the City of Canal Fulton and Stark Parks for use of their facilities and with final approval from the Health Department, we'll get this show on the road!
All participants are required to abide by the guidelines contained herein. You can download the document in PDF form here. The full text of the plan follows:
EAGLE UP ULTRA COVID SAFETY PLAN FOR JUNE 4-6, 2021
With strict COVID-19 safety rules in place, a partnership with a professionally licensed and bonded commercial sanitization company, and enforcement of those rules, we believe we can safely hold this year’s Eagle Up Ultra event by avoiding large gatherings, touch-free exchanges, sanitization and socially distancing volunteers and participants.
Organizers are adhering to the RESPONSIBLE RESTARTOHIO guidelines for sports venues, with a maximum capacity of 1,500 of individuals, which is why the event participation is capped at 900 and spectators are strongly discouraged. This will result in fewer than 1,000 persons on the entire grounds and 5-mile race course.
ABOUT THE EVENT
1. ABOUT THE EVENT
Established in 2013, runCanton, Inc. is an Ohio corporation, registered as an IRS-recognized 501c (3) nonprofit that hosts and manages high-quality, family-friendly fitness events that generate charitable contributions for worthwhile organizations.
Eagle Up Ultra is an event created in 2016 as a partnership between ultra runner Eric Whittington and runCanton, Inc. The event generates funds for veterans’ causes and serves as a crucial therapeutic outlet for veterans suffering from PTSD and other post-traumatic conditions. It is also open to the general running population. The 2021 event has been capped at 900 total participants, including those individuals registered as part of 4-person and 8-person relay teams.
As set forth by the State of Ohio and Stark County Health Departments, for the purpose of contact tracing, organizers will keep track of the names of all staff and volunteers in attendance in any capacity at the event.
Signage providing guidance on social distancing, masking and sanitizing will be prominently placed throughout the venue.
2. PRE-RACE REQUIREMENTS
PRE-RACE SELF-ASSESSMENT PROIR TO TRAVELING TO THE RACE, THE NIGHT BEFORE, AND THE MORNING OF THE RACE
Multiple communications will be sent to registered participants, and posted on the event website and social media, dictating the required measures attendees must take in order to be race-compliant.
The State of Ohio mandates that participants in outdoor activities in a shared social space conduct symptom assessments prior to engaging in outdoor recreational activities. In addition, we will follow the CDC guidelines for symptom self-assessments, which will be required by all participants, staff and volunteers. No person should attend the event if they are experiencing the following symptoms:
At least one of the following:
Shortness of breath or difficulty breathing
Loss of taste and/or smell
Or at least two of the following:
Fever (100° or higher) or chills
Tiredness/Muscle or body aches
Congestion or runny nose
Nausea or vomiting
Symptomatic individuals are advised to stay at home and perform daily symptom assessments before interacting with others.
The State of Ohio requires that non-contact sports abide by a ‘no touch rule’ where individuals must avoid physical contact with others or other close contact before, during, and after the event.
3. RACE SAFETY
The race course consists of a 5-mile loop that follows the Ralph Regula Towpath Trail, Butterbridge Road, the Olde Muskingum Trail and Cherry Street.
SOCIALLY DISTANCED START
Participants will be staged from fastest to slowest pace times and started in groups of five persons every 30-seconds. Those awaiting their start will be required to wear masks and social distance, as ample space exists to accommodate them. (see diagram)
PASSING ALONG THE COURSE
Passing along the course is normal, and the trails are open to the general public for cycling, running and walking. Those using the trails are accustomed to announcing themselves as they approach and maintain a safe distance from other trail occupants by using the entire width of the trail. Eagle Up participants will abide by these same courtesies.
PRE-RACE PACKET PICKUP
T-shirts, race numbers and timing chips will be individually pre-packaged prior to the event and kept in sanitary containers. We will offer a touch-free packet pickup. Packets will include personal-size hand sanitizer and a disposable facemask.
In years past, Eagle Up has featured a generously stocked main aid station in the park pavilion with food and hydration. With new safety measures in place, participants will be strongly encouraged to supply their own food. Basic food items will be available upon request. Food will be served in individual portions by a masked volunteer, socially distanced from the participants. Tables will be strategically placed to maintain appropriate distance between volunteers and participants.
Hand sanitizer dispensers will be positioned in proximity to food and hydration points.
In addition, the main hydration station will be positioned 20-feet away from the pavilion as free-standing self-serve. Touch points will be sanitized frequently with Vital Oxide, a hospital grade sanitizing solution.
Cups will be strictly single use.
Three additional remote aid stations are positioned on the course. Each will offer hydration in much the same fashion as the main station. These stations are staffed by volunteers who replace the hydration coolers every hour. Coolers will be sanitized with Vital Oxide each time they are exchanged.
Cups at remote aid stations will be single use.
Hand sanitizer will be available in proximity to all aid stations.
Upon crossing the finish line, participants will be awarded a finishers medal and directed to an area away from fellow runners. No large gatherings will be permitted.
There will be no post-race gathering for awards.
GENERAL COMMENTS ABOUT THE EVENT
This is a 24-hour endurance event where social distancing is natural. Additionally, there is a natural attrition in the number of people beginning with the 50K and 50-mile participants finishing their event and leaving the premises. Practically speaking, there are never large groups assembled during this event, as the trail loop is a full five miles and the vast majority of those on the course are in groups of two or three. The only time most of the participants are together is at the start of the race, which has already been addressed above in terms of safety, masks and distancing.
Volunteer medical personnel will staff a first aid tent in the park. Paramedics will be called for participants in need of aid beyond the capabilities of the volunteers. Any participants displaying COVID symptoms have been forewarned to leave the area immediately. Additionally, volunteers from ALERT REACT staff strategic points on the course and, if needed, can summon paramedics or transport an injured participant back to the park.
Spectators are strongly discouraged.
Public partners of this event have given their approval, including Stark Parks, The City of Canal Fulton, and the Canal Fulton Parks Department, which has given its special dispensation for the park to be opened for this event.
Given that this event will be in its fifth year, organizers have modified the event for participant safety after each year, further refining safety measures such that Eagle Up has become the premier event of its kind in North America. The race is Certified and Sanctioned by USA Track and Field and carries $3 million in liability insurance against any and all mishaps not covered by the participant waiver.
Tent and RV camping is permitted at Eagle Up Ultra. In fact, it is the only form of lodging available in the area. Therefore, all tent sites will be pre-marked at a minimum of 6-feet between spaces. (see diagram). RV parking is permitted in the St. Helena Heritage Park parking lot and on the perimeter. RV’s must be completely self-contained and limited to no more than six individuals in any RV or camper. Campers begin arriving the Friday prior to the event, which makes spacing them much easier since there is not a huge rush of people arriving all at once. All accommodation safety measures will be in place prior to the first arrivals.
Portable restrooms will be placed throughout the park area. Restrooms will be attended hourly and sanitized with Vital Oxide Electrostatic Sprayers, which kills any contagions by adhering to surfaces on all sides. All portable restrooms will contain hand sanitizer dispensers, which will be checked on an hourly basis. In addition, restrooms will be serviced by United Rentals during the event to maintain general cleanliness. Race staff will check the conditions of the restrooms and close any units that are deemed unsafe.
HAND WASHING STATIONS
Portable hand wash stations will be positioned in proximity to all portable restrooms. Stations will be stocked with clean water and hand soap, with disposable towels. Hand sanitizer dispensers will be positioned next to all hand wash stations.
5. GENERAL SANITIZATION
All surfaces in public areas will be electrostatically treated with Vital Oxide by a technician from Virus Busters, a licensed and bonded company that provides coronavirus remediation and other sanitizing services. Electrostatic spraying of Vital Oxide, an EPA-approved, hospital grade disinfectant cleaner for use against SARS-Cov-2, the coronavirus that causes COVID-19. The cleaner meets the EPA's emerging pathogen requirement for viruses showing efficacy against envelope and non-envelope virus, both large and small. Virus Busters' trained technicians apply Vital Oxide using an electrostatic mist that wraps around surfaces and kills Coronavirus in less than 40 seconds.